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The UDW+ Program will gradually replace the existing UDW architecture, which currently supports NYU reporting, with a flexible and integrated architecture that is more intuitive to the business users for ad hoc reporting and analytics.


UDW+ Roll-out Approach

Each project under the UDW+ Program is being rolled-out in a staggered approach to ensure a smooth transition. The rollout plan for each school and division is customized in partnership with the school or division's reporting representatives. Beginning with Core Users who certified the data, then Beta Users who tested the data, to Super Users who have been selected from each school/division to become in-house experts in the reporting data, business processes and system use, to Department Users, and so on, until all of the reporting users have transitions to UDW+.

UDW+ Financial Reporting and Analystics Staggered Rollout

A customized roll-out strategy has been determined for each school and division, in a phased approach.



Target audience for each roll-out

The first project under the UDW+ Program is Financial Reporting and Analytics. This project has impacted the entire financial reporting community, consisting of approximately 2,500 users. Anyone who used Brio for financial reporting must have transitioned to UDW+ as of October 31st, 2013.

Deans, Department Heads, Principal Investigators, Grant Administrators, Fiscal Officers, executive leadership, and many others collaborated to design a variety of Financial Dashboards and Reports tailored to meet the needs and requirements of groups throughout the university.

The Departmental Metrics Dashboard profiles a department’s academic resources and activities for the department chair, the dean, and their support staff.

The Departmental Metrics Dashboard was originally created for selected academic departments identified by the Provost's Council on Science and Technology, and included information on the department's faculty and research staff, faculty achievements, proposal submissions, grants and students, as well as external comparative metrics. Due to popular demand, the Departmental Metrics Dashboard has been expanded and made available to all departments. Furthermore, additional pages have been added to provide information on doctoral time-to-degree and class enrollment.

The Departmental Metrics Dashboard is available to the chair of each department, department staff authorized by the chair, the department’s dean and authorized dean’s office staff.

UDW+ HR Reporting and Analytics will provide new analytic and cross-functional reporting to the existing community of HR reporting users. In addition, all Salary Expense Report users were transitioned to enhanced reporting content on April 1, 2014. Enhancements to the existing Departmental Metrics and Grants Management dashboards will integrate HR and salary expense data into new metrics for deans, department chairs, and school grant administrators.

Over the summer of 2014, the HR Administration Focus Group has been hard at work prioritizing, prototyping, designing, and testing what will be the UDW+ HR Administration Dashboard. This initiative is currently in the Beta phase, with the campus roll-out planned for January of 2015.

UDW+ Student Reporting and Analytics will provide information on enrollments and teaching to university leadership, deans and department chairs.

 

The Student Advisory Group that oversaw development of the Brio dashboard, will be reconvened in the Fall of 2014. They will serve as the Focus Group guiding the development in UDW+ of operational reports supporting enrollment management, course enrollment information and advising in schools and departments.

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