PeopleSync Organization Support Roles

While all employees will have access to PeopleSync, only employees with "Organization Support Roles" (the roles listed below) will have the ability to perform HR and Payroll-related transactions in the system.

One employee can have multiple roles in PeopleSync. For example, an employee can be both an HR Partner and HR Analyst.
Multiple employees from the same organization can fill the same role in PeopleSync. For example, there can be multiple people in the HR Analyst role in one school or unit.

I-9 Partner
Merit Approvers
Merit Partner
Non-Organization Support Roles
Security Partner
Manager
Manager View Compensation

ROLE Name of role in PeopleSync	DESCRIPTION Brief description of the role of responsibilities
Absence Partner	The Absence Partner is responsible for initiating transactions related to employee leave in PeopleSync
Academic Initiator	The Academic Initiator role is used to initiate Academic
Additional Compensation Partner	The Additional Compensation Partner is responsible for initiating transactions related to additional comp, including: Activity Pay Additional Jobs Costing Allocations
Finance Executive	The Finance Executive role is predominately used for approvals of salary and costing, related to employees in a supervisory org Finance Officers will usually have the Finance Executive role
HR Analyst	The HR Analyst role is used to initiate high-volume transactions HR Partner approval is required for transactions that involve compensation initiated by HR Analyst The same individual can fill HR Analyst and HR Partner, if desired

ROLE Name of role in PeopleSync	DESCRIPTION Brief description of the role of responsibilities	TRANSACTIONS Examples of the types of transactions the role perform in PeopleSync
Absence Partner	The Absence Partner is responsible for initiating transactions related to employee leave in PeopleSync	Initiate Place Employee on Leave Return Employee from Leave
Academic Initiator	The Academic Initiator role is used to initiate Academic	Initiate Add/End Academic Appointment
Additional Compensation Partner	The Additional Compensation Partner is responsible for initiating transactions related to additional comp, including: Activity Pay Additional Jobs Costing Allocations	Initiate Manage Activity Pay Assignments Add Additional Job End Additional Job Assign Costing Allocation Change Organization Assignments
Finance Executive	The Finance Executive role is predominately used for approvals of salary and costing, related to employees in a supervisory org Finance Officers will usually have the Finance Executive role	Initiate Assign Costing Allocation Change Organization Assignments Approve Create Position Hire Change Job Request Compensation Change Manage Activity Pay Assignments
HR Analyst	The HR Analyst role is used to initiate high-volume transactions HR Partner approval is required for transactions that involve compensation initiated by HR Analyst The same individual can fill HR Analyst and HR Partner, if desired	Initiate Create Position* Job Requisition Hire * Request Compensation Change * Add Additional Job* End Additional Job Switch Primary Job * Terminate * Assign PeopleSync Role ** Change Contact Information Change Legal Name Assign Costing Allocation* Change Organization Assignments

* Indicates
HR Partner Approval Required
** Indicates HR Executive
Approval Required

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HR Executive	The HR Executive is responsible for approving role assignments (i.e. approving the transaction to give a new HR employee the “HR Analyst”role so he/she can transact in PeopleSync)	Approve Assign PeopleSync Role
HR Partner	The HR Partner Role is the most common transactional role in PeopleSync HROs will have the HR Partner role A school/unit may have multiple HR Partners, if specific individuals support certain employee types	Initiate Create Position Job Requisition Hire Change Job Request Compensation Change
HR Reporting Analyst	The HR Reporting Analyst does not transact in PeopleSync, but has visibility into employee’s within their Supervisory Organization and the ability to run HR- related reports in the system	N/A
I-9 Partner	The I-9 Partner role is responsible for verifying I-9 documents during the onboarding process	Initiate Edit Government IDs Approval Edit Government IDs Complete I-9 Form
Merit Approvers	The Merit Approver is responsible for approving the distribution submitted by the Merit Partner during AMI There may be multiple levels of approval by school or unit. To accommodate this, you can assign multiple Merit Approvers (i.e. Merit Approver 1, Merit Approver 2)	Approve Propose Employee Merit Award
Merit Partner	The Merit Partner is responsible for distributing the pool during AMI The Merit Partner may be HRO or may vary by school, unit, department	Initiate Propose Employee Merit Award
Security Partner	The Security Partner is responsible for initiating role assignments in PeopleSync (i.e. initiating the transaction) to give a new HR employee the “HR Analyst” role so he/she can transact in PeopleSync)	Initiate Assign PeopleSync Role

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Non-Organization Support Roles

These roles are built into the PeopleSync system but do not drive the ability to
perform HR or Payroll-related transactions

Manager	The Manager role in PeopleSync may not reflect an employee's actual manager who oversees their day to day. Employees are designated as Managers of Supervisory Organizations in PeopleSync
Manager View Compensation	Same as above, but with additional visibility into compensation

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