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Administrative Systems and Resources

Human Resources Information System (HRIS) and Personnel Action Submission System (PASS) are the major administrative systems/tools available to Human Resources Officers, Finance Officers, Managers and Supervisors for accessing employee information.

HRIS

NYU's Human Resources Information System is a fully-integrated, comprehensive Payroll, Personnel, and Benefits system, supporting the management of employee information and payroll processing from initial hire through retirement. HRIS provides essential support to an extensive number of University-wide business functions, including strategic planning, compliance reporting and monitoring, faculty and staff recruitment and retention, eligibility determination for programs and services, and communication to the University community.

PASS

Personnel Action Submission System is a NYU Workflow application that automates the submission, routing, tracking, and approving/denying of personnel action requests. Approvals for personnel action requests are automatic whenever possible. Otherwise, the requests go through a review process, with input from the HR Reps, Finance Officers, Deans of the school associated with the transaction, and central administrative offices, as appropriate.

For further information on PASS: Click on Systems Training for access to the PASS Step-By-Step Action Guides, which have details on how to request or approve PASS Personnel Actions.

HR Reporting

NYU has a University Data Warehouse (UDW), which is the source for all administrative reporting.  There are a number of standard reports available that allow a user to get detail and summary information in a variety of formats including PDF, MS Excel, text, and others. 

Users also have the capability to develop ad-hoc reports on their own using the University’s standard reporting tool -- Hyperion/Brio.  Training is required to get access to both standard and ad-hoc reporting resources.

For more details on the HR Reporting environment and available training, please refer to the NYU Reporting Home page at www.nyu.edu/reporting.

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HRIS Codes

The most frequently used HRIS codes and their translations to assist in completing personnel actions.

Security Reports

Button: display or hide The University is committed to maintaining strong security controls regarding access to confidential data.

On a periodic basis a report is distributed to each unit listing all of the employees in a unit who have access to HRIS and identifying the level of access for each employee. Each unit is required to carefully review, update or terminate access as appropriate based on an employee's current job duties. This report is to serve as an audit however units are required to update or terminate access for any employees who change jobs or leave the University as soon as the change occurs. 


Button: display or hide The following materials are available to assist unit's in reviewing the security report.

Getting Access

A special account is required to access these administrative systems/tools. Each account is associated with a set of permissions validating access to the appropriate employees, departments, or reports.

To obtain access to any of these systems, an HR Access Request Form (PDF) must be completed and approved by the Dean or Vice President of your unit. The form is then forwarded to the Human Resources Division or the Office of Academic Appointments for review and approval.

In order to use HRIS, an individual will need a mainframe connection. Don't have a mainframe connection? Contact: its.desktop@nyu.edu.

To inquire about training and access to HRIS, PASS, or HR Reporting, contact:

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