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> Research > Research Forms > NYUCD Forms > Budget Preparation
Budget Preparation
Projects should cover all of their associated costs. These costs are
defined as both the physical materials that are used and the expenditure
of human effort. The following budget template is divided into five
categories into which human and material capital may be reflected.
A formal budget must be completed prior to the initiation of a study.
Personnel
The categories that allow for the computation of personnel costs consist
of the following:
- Name:
Name of the NYUCD Faculty, Staff, or Student who will have study
responsibilities
- Role:
Specifies the role of the individual on the project. Roles include
Principal Investigator (PI), Co-Principal Investigator (Co-PI),
Director (Dir), Investigator (I), Co-Investigator (Co-I), Collaborator,
Coordinator, Biostatistician, Nurse, Dental Assistant, Consultants,
Data Manager, Data Recorder, Recruiter, Administrative Assistant,
etc.
- Months
Number of months that the person will have responsibilities on
the study (includes time for protocol preparation, subject recruitment,
and data analysis)
- Percent Effort or Full Time Effort (FTE)
Full time effort commonly referred to by its acronym, FTE, reflects
the percentage of effort expended due to study responsibilities
on an annual full time employment (40 hour / week) basis. Percent
effort on a less than yearly basis needs to be adjusted to reflect
how much effort this would represent if it occurred over the period
of a year. For example working 1 day a week for a year would represent
20% FTE. However, if the study period was only 6 months long,
this effort would represent 10% FTE. A rough way to calculate
the FTE is to divide the total number of days worked by 260 days.
- Base Salary
A person's annual NYUCD salary excluding fringe benefits (i.e.
health insurance).
- Requested Salary:
The salary support requested based upon the effort stated in the
FTE column. For example if the base salary of the individual was
$10,000 and their FTE was at 10% then the requested salary for
that person would be $1,000.
- Fringe
The fringe benefit rate for research is uniform and has been set
at 27.5 percent. This charge partially covers the cost of NYU employee
benefits, i.e. health insurance, etc.
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- Total
Total reflects the sum of the requested salary and fringe categories.
Equipment
Equipment is defined as an article or group of very closely related
articles of tangible non-expendable personal property having a useful
life of more than one year and an acquisition cost of $3,000 or more.
Please itemize the equipment by type, cost per unit, and number of
units requested.
Travel
Itemize travel requests
Supplies
Itemize supplies in separate categories, i.e. gloves, disposable dental
instruments, sterilization/ disinfectant materials, glassware, chemicals,
office supplies, etc., and by unit cost.
Other Expenses
Itemize other expenses by separate categories and by unit cost. Other
expenses include but are not limited to most purchased services such
as the costs associated with dental chair use, phone, facsimile, mail,
biostatistical consultation, IRB fees, equipment service contracts,
etc.
Total Direct Cost:
The total direct cost is the sum of the above categories (personnel,
equipment, travel, supplies, and other expenses). These are the costs
that are directly attributable to the study.
Indirect Cost:
The indirect cost is a negotiated rate that has been established between
NYUCD and government agencies or with industry. NYU officials negotiate
this rate. This cost is mandatory and must be added to the direct
cost of the study. These funds support the physical plant and support
structures of the study site.
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Overall Cost:
The overall cost is the cost for performing the study. It is the sum
of the total direct cost and the indirect cost.
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