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Policies and Procedures

An Equal Opportunity Institution
New York University is committed to a policy of equal treatment and opportunity in every aspect of its relations with its faculty and staff members, without regard to age, citizenship status, color, disability, marital or parental status, national origin, race, religion, sex, sexual orientation, or veteran status. This includes, but is not limited to, recruitment, hiring or appointment, selection for training, transfer, layoff, promotion, granting of tenure, rates of pay and other forms of compensation, and participation in University-sponsored educational, social, and recreational programs.

It is New York University’s firm policy, in accordance with the requirements of Title IX of the Educational Amendments of 1972 and implementing federal regulations, not to discriminate on the basis of sex in the operation of the University’s educational programs and activities. Federal requirements of nondiscrimination on the basis of sex include employment by the University and admission to the professional and graduate schools of the University. Title VI of the Civil Rights Act of 1964 is similar in its prohibition of discrimination on the basis of race, color, or national origin.

Federal regulations require that affirmative action be taken to employ and advance in employment people with disabilities, veterans with disabilities, and veterans of the Vietnam era.

Inquiries regarding the application of the federal laws and regulations concerning affirmative action and antidiscrimination policies and procedures at New York University may be referred to Dr. Sharon Weinberg, Vice Provost for Faculty Affairs, New York University, Elmer Holmes Bobst Library, 70 Washington Square South, New York, NY 10012-1091; telephone: 212-998-2370. Inquiries may also be referred to the director of the Office of Federal Contract Compliance, U.S. Department of Labor.

New York University is a member of the Association of American Universities and is accredited by the Middle States Association of Colleges and Schools (Commission on Higher Education of the Middle States Association of Colleges and Schools, 3624 Market Street, Philadelphia, PA 19104; 215-662-5606). Individual undergraduate, graduate, and professional programs and schools are accredited by the appropriate specialized accrediting agencies.

Student Conduct and Discipline
The College of Dentistry places strong emphasis on those values and attitudes that are the hallmark of a professional. To this end, students are expected to conduct themselves in a professional manner at all times in all their associations with the community and throughout the University. The student’s effort to acquire and exhibit a professional manner will be reflected in his or her academic standing.

Students are expected to familiarize themselves and to comply with the rules of conduct, academic regulations, and established practices of the University and the College of Dentistry as set forth in the New York University College of Dentistry Student Handbook. If, pursuant to such rules, regulations, or practices, the withdrawal of a student is required before the end of the term for which tuition has been paid, a refund will be made according to the standard schedule for refunds.

In accordance with University regulations, the College of Dentistry has adopted a Code of Ethics and Professional Conduct that describes the rules and regulations concerning student behavior. The Charter and By-Laws of the University stipulate that the responsibility for student discipline rests with the faculty of each individual college.

University Policy on Patents
Students offered research opportunities are reminded that inventions arising from participation in such research are governed by the University’s Statement of Policy on Patents, a copy of which may be found in the Faculty Handbook or obtained from the dean’s office.

Academic Policy, Attendance, Examinations, Etc.
For details, please see Academic Standards and Policies in the current Student Handbook and on the Web: www.nyu.edu/dental/intranet (unavailable from outside NYU).

Transcripts of Record
Applications for transcripts, certifications, and other statements relating to the record of enrollment should be addressed to the Office of Academic Affairs of the College of Dentistry and should state the years of attendance, all schools of the University attended if more than one, and the name and address of the official to whom the information is to be mailed.

In accordance with the general practice of colleges and universities, complete official transcripts and certifications (those bearing the official signature and seal) are sent directly by the University rather than transmitted by the applicant. A partial transcript of a University record may not be issued. Once a final examination period has begun, no transcript will be forwarded for any student who is currently enrolled in courses until all of the student’s final grades have been received and recorded. Please notify the Office of Academic Affairs immediately of any change of address. Applications can also be made on line from the College’s Intranet site: www.nyu.edu/dental/intranet (unavailable from outside NYU).

A grade report is mailed to the student biannually from the Office of the University Registrar. Students may obtain unofficial transcripts through the NYU student information system, known as “Albert,” at its Web site: www.albert.nyu.edu.

The University reserves the right to deny registration and withhold all information regarding the record of any student who is in arrears in the payment of tuition, fees, loans, or other charges for as long as any arrears remain.

Environmental Health and Safety
NYU College of Dentistry adheres to the NYU University Smoke Free Campus Policy and the NYU Policy on Weapons, Simulated Weapons, and the Theatrical Use of Weapons.

Mandatory Health and Immunization Requirements
With the best interest of students and patients in mind, New York University and the College of Dentistry have established health requirements for new and returning students. All requirements must be met prior to the student’s enrollment period and the beginning of classes. These requirements are (1) a physical examination and/or related student health questionnaire; (2) proof of enrollment in a health insurance plan; (3) a record of required immunizations; and (4) CPR certification (returning students only).

New York University College of Dentistry requires all incoming students to be immunized and vaccinated against a number of agents before beginning their studies at the College.

Required Immunization
Mantoux TB Skin Test. All entering students must have proof of a TB skin test six months prior to the start of classes. A Mantoux, not Tine, test is required. Students with proof of a positive reaction to the skin test should not retest, but it is mandatory to provide the exact date of their positive test and the date of a chest X-ray taken after. Even if the student had BCG, she or he is required to present proof that a skin test has been taken and the date of the test. A chest X-ray must be taken within six months prior to the start of classes. A copy of the Radiology Report is required. The tuberculin test must be read within 72 hours of administration. The test must be administered before an MMR vaccine and may be taken at the same time as hepatitis or tetanus vaccines.

Measles, Mumps, and Rubella. For students born before January 1, 1957, NYUCD requires proof of immunity to rubella. For students born after December 31, 1956, New York State requires two measles vaccines, one on or after the first birthday, the second vaccine one month after the first one. One mumps vaccine and one rubella vaccine are also required. Acceptable proofs include childhood immunization cards, school or college immunization records, or doctors’ records. Exact immunization dates must be recorded on the enclosed form and initialed by a student’s doctor. In the absence of proof of immunizations, a student can have a blood test (titer) to prove his or her immunity. A copy of the lab report must be submitted if a titer was done, or the student must be immunized again.

Varicella. Students immune to varicella are required to demonstrate immunity. Students who are not immune to varicella must complete two vaccines given 30 days apart. The two vaccines must be completed prior to orientation.

Hepatitis B. NYUCD requests that students demonstrate immunity to the hepatitis B virus. Students who were vaccinated, or have natural immunity because of previous exposure, or because they lived in an area where hepatitis B infection is common must present proof of a laboratory test for antibody to the virus (anti HB). Students not immune to hepatitis B must complete a three vaccination series over a six-month period. Students are required to have the first two doses prior to orientation. When the three vaccines are completed, the student must provide proof of immunity. Females who believe they are pregnant must provide a physician’s confirmation letter including expected delivery date and the lab result for Anti HepBs. Hepatitis B vaccine is not contraindicated during pregnancy but the decision to vaccinate should be made in consultation with one’s physician.

Tetanus/Diphtheria. Entering students must present evidence of tetanus and diphtheria (TD) within 10 years of their first day at the College. Exact date of vaccine must be indicated.

Recommended Vaccine
Meningitis. The American College Health Association currently recommends that college students under the age of 25 living in residence halls consider getting vaccinated against meningococcal disease.

Further information can be obtained from the Health Screening Unit; telephone: 212-998-9314; fax: 212-995-4259/4240. Students are asked to mail all vaccination records one month prior to orientation, to NYUCD/Health Screening Unit, 345 East 24th Street, #1162W, New York, NY 10010-4086. Exact dates are required for all immunizations. Incomplete documents will be returned. Documents in a language other than English must be accompanied by English translation and certified for accuracy.

Health Screening Unit
The New York University College of Dentistry employs a registered nurse (RN) on site at the Kriser Dental Center to assist students in fulfilling mandatory health requirements. The Health Screening Unit (HSU) office (Weissman Building, Room 1162), a component of the Office of Student Affairs and Admissions, has been established to assist NYUCD students toward completion of the vaccinations required for attendance at the College of Dentistry. Entering students must have a physical examination within six months prior to the start of classes and performed to the specifications of the physical examination form.