News for Fiscal Officers and Staff

This page is a compilation of NYU finance related resources intended for quick reference for NYU school and business unit Fiscal Officers and their staff.

Fiscal Year 2018 News & Announcements

 

Budget Modifications After FAME 9.2 Upgrade

UPDATE: This issue has been resolved (July 11, 2018)

During the FAME 9.2 upgrade some Budget Modifications may have posted as a modification to the original budget in error, rather than as an adjustment journal as intended. This issue is being addressed. All of these journal postings will be corrected as soon as possible.

July 3, 2018

How to Do Business with NYU

The Supplier Information page has been updated with information on how to do business with NYU. It offers helpful information on subjects such as registering as an NYU supplier, new supplier requests, the University’s Procure to Pay process, payment terms and more.

May 24, 2018

Restriction of Gift Card Purchases on Bank of America Payment Cards

The IRS considers all gift cards cash and cash equivalents subject to tax regardless of the amount of the gift card (e.g. a $1 gift card is subject to tax).  Bank of America Payment Cards cannot track and break out gift card purchases; they just track the merchant, e.g., CVS.

Read More about the Examples of Restricted Purchases

New Supplier Request Form for Guest Reimbursements

The new Supplier Request Form for Guest Reimbursements will be available in i-Buy NYU effective June 12. 2017. The Supplier Request Form for Guest Reimbursements should be used only when NYU has agreed to reimburse an individual for costs they incur for coming to the University for an engagement.

Read More about the Supplier Request form for Guest Reimbursements


Fiscal Year 2017 News & Announcements

New Procedure for Compromised Payment Cards 

The following communication was sent to Fiscal Officers and Payment Card Approvers on 12/22/16. Bank of America’s New Procedure for Compromised Payment Cards (PDF)


Fiscal Year 2016 News & Announcements

i-Buy NYU Resource Portal

The i-Buy NYU Resource Portal was created to provide the NYU Community with one stop to access presentations, training documents and additional project materials about Project Lighthouse and i-Buy NYU.

Should you have questions about i-Buy NYU, please feel free to reach out to the project team via project.lighthouse@nyu.edu.

April 29, 2016

Prevent Declined Transactions on Payment Cards

Due to significant increase in fraudulent transactions for all payment card issuers globally, banks have implemented strict preventive controls to mitigate this fraud risk. As a result, payment card transactions may be declined more frequently due to suspicious triggers or activities.

The Global Payment Card team created a memo with information to assist in identifying triggers for declined transactions and steps to avoid them. This was sent out to Fiscal Officers on October 5, 2015.


Fiscal Year 2015 News & Announcements

Departmental Purchases at the NYU Bookstore and Computer Store

In an effort to secure and streamline departmental purchases made at the NYU Book and Computer Stores, the paper, approved purchaser “lists” maintained by the Stores will be retired immediately.

Going forward departmental purchases made at the NYU Book and Computer Stores can be made using the following widely utilized and easy to use methods:

Read More