NYU InterviewNet Student User Guide

1. What is On-Campus Recruitment and Who Is Eligible?
2. What is NYU InterveiwNet?
3. Accessing NYU CareerNet
4. Using NYU InterviewNet
5. Uploading Your Resume
6. Resume Formatting Tips
7. Cover Letters and Transcripts
8. ePortfolios
9. Searching for OCR Jobs
10. Applying to Jobs
11. View Application History
12. Withdrawing or Changing a Resume After Submission to an Employer
13. Signing Up for Interviews
14. Bidding
15. Company Presentations
16. GENERAL ANNOUNCEMENTS
17. OCR Policies & Frequently Asked Questions
18. Important Dates

What Is On-Campus Recruitment (OCR) and Who Is Eligible?

Class of 2009: From September 22, 2008 through April 2009, employers visit Wasserman Center for Career Development at 133 East 13th St, 2nd Floor, to interview students for full-time job opportunities. To participate you must be a January, May, or Summer 2009 graduate from a Bachelor’s, Master’s, or Doctorate program (Certificate and MBA students are ineligible to utilize OCR).

Class of 2010: From February 2009 through April 2008, employers visit Wasserman Center for Career Development at 133 East 13th St, 2nd Floor, to interview students for summer internship opportunities. To participate you must be a January, May, or Summer 2010 graduate from a Bachelor's, Master's, or Doctorate program (Certificate and MBA students are ineligible to utilize OCR).

You must attend a mandatory OCR Orientation and an Interviewing Skills Seminar prior to participation. The seminar/orientation schedule is located at our office and can also be found on our home page (and also in the Students/Events section). You must register for each seminar through your NYU CareerNet account. Click on “Events” and then “Seminars” to sign up for the OCR Orientation and Interviewing Skills Seminar. In addition, you must sign up for the OCR listserv by sending a blank email from your nyu.edu email address to:

join-career-ocr@lists.nyu.edu

We also encourage you to sign up for your class listserv for updates on programs and events. Send a blank email from your nyu.edu email address to:

join-career-2009@lists.nyu.edu

Click here for answers to FAQs

What Is NYU InterviewNet?

NYU InterviewNet is part of NYU CareerNet. You must have an NYU CareerNet account to be able to access NYU InterviewNet. NYU InterviewNet enables students to manage their on-campus interview process online. You can access the system 24 hours a day to:

• Store your resumes and other job search documents
• Search for jobs
• Apply for jobs
• Bid for Interviews
• Sign up for an interview online
• Track your job search, including job listings and resume submissions

Accessing NYU CareerNet

First Time Users:

1. Please visit the Wasserman Center for Career Development to sign up for an NYU CareerNet Account. Be sure to bring your NYU ID Card for student verification.

Returning Users:

1. Go to www.nyu.edu/careerdevelopment
2. Click on the NYU CareerNet Login link.
3. Log in with your username (your email address) and password.

Using NYU InterviewNet

Once you login, you will be redirected to your NYU CareerNet homepage, containing a Navigation Toolbar, Quick Links, and Alerts. The navigation toolbar and quick links contain the tools and features necessary for you to view and sign-up for OCR interviews, view employer presentations, track your applications, and upload your documents.

Uploading Your Resume

1. Select Documents from the navigation bar at the top of the page.
2. Click Add New to enter a new resume. Use a previously created and saved resume to complete this process.
3. Insert a label (i.e. “John Doe”) for your resume. Remember to name the resumes appropriately since the company will see the name when they log into their account.
4. Click Browse to search for your resume from a your hard drive, disk or flash drive.
5. Click Submit.
6. At this point you will be able to preview your resume by clicking on the resume title.
7. All documents will be converted to a PDF; this process will take several minutes.

NOTE: Employers select students for interviews using the name exactly as it appears on the documents they have received (resume, transcript). These names are matched with the NYU CareerNet system, so be sure the name on your documents is identical to the name you used to register for NYU CareerNet.

Resume Formatting Tips

As with any document transmitted over the Internet, minor formatting errors may occur. NYU CareerNet uses PDF technology.

• It is recommended that you use common fonts such as Times Roman or Arial to ensure that resumes print correctly for all employers. Font effects such as outlines and shadows may cause even simple fonts to convert improperly.
• One-inch margins are recommended. If your original document has small margins, the conversion might cause words to wrap and throw off the formatting.
• Use left-justification instead of full-justification which can also affect the formatting of your resume.
• Avoid the three Ts: Templates, Text boxes, or Tables in your resume since they may not display correctly. To preview a resume to ensure proper formatting click on the resume title in “Documents.”
• If you see unintentional symbols in your preview, it may be that you need to try a new font. Change the font in your original document, and then re-save and re-upload the file. This is also true if you use certain bullets in your resume.
• If when you upload your resume, the first page is blank it may be a formatting issue in Microsoft Word so try these two options:

• If that does not work, then:

NOTE: Students should ONLY be using up to Microsoft Office XP Professional for PCs and Microsoft Office 2004 for Mac NOT Microsoft Office2007 (this is the latest version). If you have Microsoft Office 2007 you will need to save your documents in the older version of Microsoft Office.

Cover Letters and Transcripts

Cover letters and transcripts can be uploaded to Documents by following the instructions for uploading your resume. Unless requested in the OCR job description, cover letters are NOT necessary for NYU InterviewNet electronic submissions because recruiters coming to NYU assume NYU students participating in the On-campus Recruitment program are well-qualified for the positions they offer. As a general rule, you should always include a cover letter with your resume when applying for a position. A cover letter allows you to more thoroughly articulate to the employer why your background is an ideal fit for a particular position. It is worth repeating, however, that in almost any other circumstance, you should include a cover letter when responding to a job advertisement in a newspaper, on-line (e.g., NYU CareerNet, Wetfeet.com) or any other advertising vehicle.

Some organizations will want you to supply an unofficial transcript before scheduling an interview so they can review your academic background. If a transcript is requested, follow the same procedure that you use to submit your resume. First make a copy of your unofficial transcript. You can copy your unofficial transcript from Albert or retype your entire transcript and save it as a Word document on your computer. After you save your transcript as a file, simply upload it to the Documents link in your NYU CareerNet record by selecting Unofficial Transcript under Document Type. If an employer has requested your transcript, you must include it when you submit your resume.

NOTE: Your cumulative GPA listed on your resume and unofficial transcript MUST match the GPA which is listed in your Albert and NYU CareerNet accounts. Students who have transferred to NYU from another university may list their cumulative GPA from their previous institution on NYU CareerNet ONLY during their first semester at NYU. After their first semester at NYU is completed, transfer students will have an NYU GPA, which must be used solely and not in conjunction with the GPA they had at their previous university. On a students resume, s/he may list separate GPAs for each school attended.

ePortfolios

You can now create an ePortfolio through NYUeVita, which is a new online service that will provide students a convenient and organized place to record and archive their many experiences outside the classroom at NYU. It is designed to complement a student's academic transcript and professional resume by presenting accomplishments, interests and level of involvement in the NYU community and beyond. The online document can be shared with potential employers and/or graduate schools.
Activating your NYUeVita e-portfolio is quick and easy. Simply log in to your NYU Home Account and select the “NYU Life” tab and click on “NYUeVita Log In” within the NYUeVita channel. A new window will open, allowing you to enter your NetID and password for access to your e-portfolio. (Please note that by creating an e-portfolio through NYUeVita you are agreeing to abide by the NYU Integrity Statement.)

Some jobs through NYU InterviewNet and NYU CareerNet will request and/or require an ePortfolio. Once you create an NYU eVita portfolio through your NYU Home account, you will be able to submit this portfolio through your NYU CareerNet/NYU InterviewNet account to positions that request or require an ePortfolio. You do NOT need to upload your eVita portfolio into your NYU CareerNet account. Please note that your eVita portfolio will only be accessible through NYU CareerNet if your e-mail login for NYU CareerNet is your NetID@nyu.edu. Please e-mail nyuevita@nyu.edu with any questions or concerns.

Searching for OCR Jobs

Applying to Jobs

1. Click on the Job Title to view information on:
2. • Organization
   • Qualifications
   • Position description
   • Contact information
   • Interview date
   • Timeline for submission and interview sign up
   • Requirements for submission (resume, transcript)
3. Apply by selecting your resume (as well as any additional documents required to apply for the position) from the drop down menu and clicking Submit during the resume submission period. These dates may be found under Schedule Details on the right hand side.
4. Select the resume and additional required documents you wish to send and click Submit.

NOTE: The ability to see and sign up for on-campus interviews is tied to your qualifications and submission deadlines. If your degree, major, cumulative GPA or work authorization does not match the requirements for an on-campus interview, you cannot apply for the position through the system. Please note that your GPA is automatically entered into your NYU CareerNet account from Albert.

***To check your education information and Work Authorization, click Profile in the navigation toolbar.
Please note that even US Citizens must select a Work Authorization.

View Application History

This feature lets you keep track of all jobs you have applied to and all the on-campus interview opportunities you have signed up for through NYU InterviewNet. It is important to check this regularly because it will let you know the status of all your applications.

1. Click on Interviews in the navigation toolbar at the top of the screen.
2. Click on Scheduled Interviews to view positions that you have been selected to interview for or Interview Requests to view your interview status.
3. The status of your application will be announced under each position.

Withdrawing or Changing a Resume After Submission to an Employer

You can view your resume submissions under Interviews. If the submission deadline has NOT passed, you may edit your resume. To do so, click the Withdraw Application button and reapply with a new version of your resume. However, if the submission deadline HAS passed your resume cannot be updated.

Signing Up for Interviews

If selected for an interview you will receive an email about your status as a preselect candidate in addition to the sign up dates. A link is included in this email to direct you to the sign up page. Additionally, you will be notified under the Home link of the navigation toolbar under Alerts.

To sign up for interviews while logged in to your account:

1. Click on Interviews in the navigation toolbar at the top of the screen.
2. Click on the tab titled Interview Requests to view positions for which you have been selected to interview.
3. Click Schedule Interview to sign-up for an interview time on the employer's visit date.
4. Select a time slot by clicking on the radio button to the left of your desired interview time.
5. Click Submit.

Bidding (for Class of 2009 Full-Time OCR only)

What is Bidding?

If you do not submit your resume during the allotted submission period, or if you submit your resume but you are not selected to interview, you may still bid for an interview as long as you meet the requirements of the position. Bidding is similar to an auction, where the highest bidder is more likely to win a chance to sign up for an interview. You are allotted the following number of bids each semester:

Once a student wins a bid, that particular bid is used up (e.g., if you use one Level 3 bid and win your bid, then only one Level 3 bid remains). Those students who do not win the bid are returned their bids. Bids are issued each semester and are not carried over into subsequent semesters.

Figuring Out When to Bid

Please be mindful of the Bidding Submission date ranges (located to the right of the job description).

Submitting a Bid

1. Log onto NYU CareerNet.
2. Click Jobs.
3. Select All NYU InterviewNet Jobs.
4. Select the job title of the position with which you would like to place a bid.
5. Make specific note of the Interivew Information and Interivew Dates to determine:
   1. if you meet the interview requirements (located under Position Information).
   2. when you may begin submitting bids (located under Schedule Details).

   NOTE: You will not be able to submit a bid if you do not meet the employer's screening criteria.

6. Under Application Status and during the bid submission date range, select your appropriate resume from the drop down menu.
7. Select the bid level you would like to attach to your submission.
8. Select any other documents that the employer requires.
9. Click Submit.

Retracting/Changing a Bid

1. You may retract/change a bid only during the bid submission date range.
2. Click Withdraw Application under the Interview Requests tab under Interviews.

   NOTE: Stopping at Step 2 will retract your bid and you will not be considered for the position.

3. To change your bid, please follow the steps described above under Submitting a Bid.

Reviewing Bids & Signing Up for Interviews

To find out what other bids you have submitted, select the Interview Requests tab under Interviews. If your bid has been accepted, the Status line will read Bid Won! to indicate which interview(s) you have won.

Remember to view your bid results regularly and sign-up (if applicable) during the bid winner sign-up period.

NOTE: If you win an interview through the bidding process, you will not get that bid back regardless of whether you signed up for an interview. If you bid is not accepted, you will receive your bid point back to be used for other positions.

Company Presentations

For a detailed listing of the Company Presentation schedule refer to Information Sessions under the Events tab. We strongly urge you to attend all Company Presentations in which you have an interest. These sessions provide information on the company (it is a great way to network and gather detailed information on a specific organization).

If an organization you are interviewing with hosts a mandatory Information Session (often the night prior to the interview date), it is required that you attend.

GENERAL ANNOUNCEMENTS

Reminders

1. Frequently check your NYU InterviewNet record, voice mail and email. We may need to contact you regarding interviews or interview changes. Also update your phone and email information on NYU CareerNet.
2. Sign up for the OCR listserv by sending a blank email from your nyu.edu email address to join-career-ocr@lists.nyu.edu.
3. Use a brief, conservative outgoing message on your answering machine since employers might be calling you at home.
4. On-Campus Recruitment is only ONE resource for securing a job. Use all additional job search sources.
5. Utilize individual career counseling appointments and walk-ins, particularly if you lack direction or need further clarification about your options. You can make an appointment by calling (212) 998-4730.

OCR Policies & Frequently Asked Questions

Scheduling Conflicts as a Result of Another Interview

If you have a second round interview off-campus which conflicts with an on-campus interview that has been previously scheduled, contact the recruitment office immediately. If time permits we may be able to reschedule your on-campus interview. If we cannot reschedule your on-campus interview, please provide the recruitment team with a timely explanation and an apology letter for the company that we can deliver on your behalf.

Cancellation Policy/No-Show Policy

You may only withdraw from an interview via NYU InterviewNet up to 4 business days prior to the scheduled interview date. Refer to the OCR Dates in the job description to find the last day to cancel an interview. If you cancel within 4 business days or are a no-show, your NYU InterviewNet access will be immediately terminated. If you would like to appeal, please call the recruitment desk to schedule an in-person appointment with the Director to discuss your situation. We strongly discourage cancellations under any circumstances.

Receiving and Accepting Offers

If offers are extended PRIOR to the start of the fall recruitment season (September 22, 2008), employers are asked to give students until November 12, 2008 to make their final decision so that they may participate in the fall on-campus recruiting program. If offers are made to students through fall recruiting, we ask that employers give students 4 weeks or until December 8, 2008 (whichever comes later) to decide.

For full-time offers given through spring recruiting, we ask that employers give students three (3) weeks or until March 3, 2009 (whichever comes later) to decide.

If an employer gives you less time than what is mentioned above, it is considered an exploding offer. Please contact the recruitment office if this occurs.

If you have accepted an offer either verbally or in writing you are required to notify the recruitment office immediately. Please send recruitment@nyu.edu an email including your name, your Net ID, the name of the company you've accepted an offer from, the position title, and salary. Upon receipt of that email we will terminate your NYU InterviewNet access. Please include a list of all previously scheduled upcoming interviews which we will cancel on your behalf. If you accept an offer, either verbally or in writing, you are not permitted to interview with other companies or organizations on campus. If you accept an offer and then renege on that offer, you will be immediately blocked from using all Career Development services (including NYU InterviewNet and NYU CareerNet), and your Dean will be notified, which may result in academic disciplinary actions.

Studying Abroad

Study Abroad students are eligible to participate in OCR. It is your responsibility to attend an OCR presentation PRIOR to your departure. We cannot accommodate “overseas” orientations during the Recruitment season. However, if you are selected to interview with an organization, you can ONLY bid and/or sign up for an interview time slot if you plan to fly home to attend the interview in person on the specified date and time indicated in NYU InterviewNet. We cannot accommodate phone interviews in our offices. However, if selected, the recruiter may be willing to schedule a phone appointment with you directly through their office. Please contact the recruiter directly via their email address found in NYU InterviewNet.

Resume Books

An electronic resume collection is conducted twice a year. During this time, graduating students may submit a resume to various industry categories. Employers request copies of the books and may make preliminary selections for on-campus interviews. If your resume is selected from one of the books, you will be notified via email as to next steps. All notifications regarding details on how and when to submit, and what categories you may submit to will be communicated through the OCR listserv.

Recruiter Contact Information

The Career Development Center is not permitted to give out recruiter information unless it is posted on NYU InterviewNet. Recruiters reserve the right to hide any and all contact information in their profile.

Dress Code

Professional interviewing attire (suit) is required for all on-campus interviews and employer presentations. If you have questions regarding attire, please contact the Recruitment Desk.

Honor Code

By participating in the OCR program, I agree to the following:

• All information found on my resume, unofficial transcript and NYU InterviewNet profile is up-to-date, truthful, and accurate.
• I give permission to OCR to provide my resume and other job search documents to prospective employers.
• I will honor all interview and employer commitments. Cancellations of on-campus interviews must be made up to four business days prior to the scheduled interview date.
• I will sign up for interviews with only those employers for whom I am interested in working.
• I will exercise professional conduct during any and all recruitment related activities, including interactions with Career Development staff.
• I will notify the employer on a timely basis of acceptance or non-acceptance of an offer, either verbally or in writing. I will withdraw myself from the recruiting process after accepting an offer by notifying OCR immediately.
• If I renege on a verbal or written offer, my Dean will be contacted.
• I accept that failure to adhere to the OCR honor code may result in the termination of my interview privileges.

Important Dates for Fall 2008

Good Luck!