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Programs Below the Doctoral Level, Except Programs in a Licensure Profession and Teacher Certification Programs

Changes to Currently Registered Programs

Those changes to currently registered programs which require approval by the State Education Department are described under Frequently Asked Questions.

Change to a Registered Program (.doc)

Changes that fall under the category "Changes in Program Content" on the above document are subject to review by the Undergraduate Program Committee.  

If the proposed change will also change the program’s student learning outcomes, please submit a revised Student Learning Outcomes Assessment Plan. If you have questions about outcomes assessment, and for information on requirements for assessment plans and sample templates, please visit this website.

If you are adding a distance education format to an existing program, you will need to complete this form in addition to the Program Change form. State guidelines for distance education programs may be found here. Besides New York State approval, you will also need authorization from those other states in which enrolled students reside. Please visit the tab above for Non-NY State Authorization and Distance Education.

New Programs

For certificate and advanced certificate programs, use the form found here.

For associate, bachelor's, and master's degree programs, use the form found here.  

If you are proposing  a distance education existing program, you will need to complete this form in addition to the New Program form. State guidelines for distance education programs may be found here. Besides New York State approval, you will also need authorization from those other states in which enrolled students reside. Please visit the tab above for Non-NY State Authorization and Distance Education.  

External Review

An external review of the proposed program is required if the program is a graduate-level program, its subject matter represents a new or emerging field, or if an external review is requested by the State Education Department.The following documents should be provided in PDF format: 

  1. a copy of the original, signed evaluation of the program by a recognized expert in the field who has been approved in advance by the State Education Department. The form to be used by external reviewers can be found here. Approval of an external reviewer must be obtained before the review is conducted. Please provide the Office of Academic Program Review with the names and CVs or biographies of at least three proposed reviewers and a brief description of the program via email as early as possible in the planning process to avoid delay. The proposed reviewer must not have a conflict of interest or the appearance of a conflict of interest with the institution or the program under review. Conflict of Interest forms signed by the institution and by the external evaluator should be maintained on file and copies provided to the Office of Academic Program Review.
  2. a copy of the email received from the institution’s Department liaison, providing advanced approval of the external evaluator.
  3. the institution’s response to the evaluation, including how the proposal was modified in response to the reviewer's comments.

Additional Requirements

The following information should be provided to the Office of Academic Program Review separately from the above program proposal documents. Please submit two copies. In addition, items #2 and 3 should be submitted to the Undergraduate Program Committee when the program proposal is submitted to the UPC.

  1. Projected Revenue Related to the Proposed Program
  2. Student Learning Outcomes Assessment Plan: For information on requirements for assessment plans and sample templates, please visit this website. Your Student Learning Outcomes Assessment Plan should be submitted to the Office of Academic Assessment by email to Diana Karafin at the same time as your program proposal is submitted to the Undergraduate Program Committee or to the Graduate Program Committee. The proposal submission to either of those groups should also include your assessment plan.
  3. Undergraduate Program Requirements
  4. Graduate Program Requirements
  5. Non-New York State Activity

If you are proposing a program which will involve marketing and/or advertising, non-classroom experiences (clinical experiences, field work, internships, etc.), or proctoring in a state other than New York, you must also visit the Non-NY State Authorization and Distance Education tab for additional information and requirements concerning approvals necessary from other states.

 

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