Those changes to currently registered programs which require approval by the State Education Department are described under Frequently Asked Questions.
If the proposed change will also change the program’s student learning outcomes, please submit a revised Student Learning Outcomes Assessment Plan. For information on requirements on assessment plans and sample templates, please visit the Academic Assessment and Reporting site. If you have questions about outcomes assessment visit this website.
If you are adding a distance education format to an existing program, besides New York State approval, you’ll also need authorization from those other states in which enrolled students reside. Please visit the tab above for Non-NY State Authorization and Distance Education.
Proposals for new programs below the doctoral level are submitted electronically to the State Education Department (SED). Listed below are links to the forms which will need to be submitted to SED. A hard copy of the proposal and other required forms as indicated below should be sent to the Office of Academic Program Review for review prior to electronic submission. When the proposal is ready for submission to SED, a designated individual in the school's dean's office will receive access to SED's electronic submission portal. See the Program Approval Process for more information.
If the proposed program is on the undergraduate level, Tasks 2 through 10 (where appropriate) must be submitted to the Undergraduate Curriculum Advisory Committee. In addition, submissions must include the Student Learning Outcomes Assessment Plan and Undergraduate Program Requirements (see Additional Requirements below). Graduate-level program porposals must be submitted to the Graduate Commission along with the Student Learning Outcomes Assessment Plan and Graduate Program Requirements (see Additional Requirements below).
Program Proposal Forms
An external review of the proposed program is required if the program is a graduate-level program, its subject matter represents a new or emerging field, or if an external review is requested by the Department.The new program proposal must include the submission of:
It is expected that the proposed external reviewer is a recognized expert in the field of the program, as demonstrated by appropriate educational credentials, professional experience and academic teaching and/or administrative experience in similar programs. The proposed reviewer must not have a conflict of interest or the appearance of a conflict of interest with the institution or program review.
Approval of an external reviewer must be obtained before the review is conducted. Please provide the Office of Academic Program Review with the names and CVs or biographies of proposed reviewers, usually three, and a brief description of the program via email as early as possible in the planning process to avoid delay.
The following information should be provided to the Office of Academic Program Review separately from the above program proposal documents. Please submit two copies. In addition, items #2 and 3 should be submitted to the Undergraduate Curriculum Advisory Committee when the program proposal is submitted to the UCAC.
If you are proposing a program which will involve marketing and/or advertising, non-classroom experiences (clinical experiences, field work, internships, etc.), or proctoring in a state other than New York, you must also visit the Non-NY State Authorization and Distance Education tab for additional information and requirements concerning approvals necessary from other states.