The application form accessed at the link below is to be completed for a new degree program in a licensed profession.
When proposing a program leading to a certificate or advanced certificate, to a doctoral program, or in nursing, please first contact the Office of Academic Program Review for information on the appropriate form to use.
Depending on the professional field of study, additional materials may be needed to supplement the application form. Please submit an elective copy of a brief description of the proposal program to the Office of Academic Program Review as early as possible in the planning process to avoid delay.
If proposing a graduate degree program, you will need an evaluation of the program by a recognized expert in the field who has been approved in advance by the State Education Department, as well as a response to the evaluation. Please provide the Office of Academic Program Review with a brief description of the proposal and the vita of 3 or 4 proposed reviewers via email as early as possible in the planning process to avoid delay.
Program Proposal Form (.doc)
(You will need Adobe Acrobat Reader to view and complete the below documents on-line. If you do not already have Adobe Acrobat Reader, click to download a free copy of it. Please note that you will not be able to save text entries with Adobe Acrobat Reader; you need to have Adobe Acrobat software installed to save the forms.)
The following information should be provided to the Office of Academic Program Review separately from the above program proposal documents. Please submit two copies.
If you are proposing a program which will involve marketing and/or advertising, non-classroom experiences (clinical experiences, field work, internships, etc.), or proctoring in a state other than New York, you must also visit the Non-NY State Authorization and Distance Education tab for additional information and requirements concerning approvals necessary from other states.
Describe fully the precise purpose of the proposed program. Describe the relationship between the new program and existing programs, with assurances that it will not strain existing resources, either financial or academic. Note whether the proposed program will replace any existing program or programs.
a. Submit a justification as to why the proposed program is needed in terms of the clientele and area it will serve. If appropriate, describe need in terms of the State as a whole. Explain why the need is not now being met by other institutions. Describe and document how the need was measured.
b. Specify the number of students (currently enrolled at the institution, at other institutions, or from other sources) who have requested that this program be established or the other reasons that led the institution to develop the proposal.
c. Note other institutions in the same region offering similar programs and indicate whether they have been consulted on the potential effect upon such programs.
d. Indicate, if the program is career or professionally oriented, the potential employers of persons trained in the discipline or disciplines who have requested establishment of the program, and their specific employment needs.
Describe provisions by the institution for periodic review of the academic quality and effectiveness of its programs, including evidence of student achievement, accomplishments of graduates, faculty performance, and other bases for decision-making, as required by the Regulations of the Commissioner of Education.
a. Estimate the first-year, itemized cost of the proposed program. Indicate how much of each item will be absorbed in current budgets and how much will be newly appropriated monies.
b. Estimate the annual cost and anticipated income of the program for the five years following its first year. Explain the rationale for your estimates. Again, indicate how much will be an existing expense and how much will be a new expense.
Specify a budgetary commitment that states sources of revenue as well as outlays, to insure that the students admitted will have the opportunity to complete the program.
Describe the student body to be served, admissions standards and selection procedures, plans for the recruitment and retention of students from historically underrepresented groups, and provisions for students' academic supervision and counseling during their affiliation with the institution.
Submit the curriculum for the program and an outline for each required course, to include the topics to be covered and requirements for completing the course. Include the number of terms necessary to qualify for the degree.
Note: According to the State Education Department, the master's degree must require either a comprehensive examination, appropriate special project, or thesis. Describe how this requirement is met.
Specify staffing for the proposed program, with curricula vitae that include the highest degrees and the fields in which they were conferred, current position, educational experience, and scholarly contributions and recognition. If faculty have not been recruited, specify the number of new positions to be established and ranks. Indicate which faculty members are likely to teach each course in the curriculum.
Describe the amount and source of funding for additional staff requirements.
Describe resources available or needed for the program, with an analysis of income and costs related directly and indirectly to the program.
For graduate programs, provide the following information in addition to that requested above:
Submit a report by a recognized authority (for doctoral programs, two outside reviewers) in the discipline that evaluates the quality of the program and its staff, facilities, and other resources. Evaluators should be from outside New York State. For doctoral programs, the names and vitae of at least three potential reviewers should be submitted to the Office of Academic Program Review for consultation with the State Education Department, as early as possible in the process of preparing the proposal. This will save time.
External evaluator(s) should use Appendix N as a guide. Suggestions by the evaluator(s) need to be addressed either in a separate addendum or by revising the original proposal accordingly. If the proposal has been revised to take into account the evaluator's recommendations, please inform the Office of Academic Program Review.
Describe support for special costs, such as financial aid for students, beyond those of the undergraduate programs.
Describe past efforts and future potential for cooperation with other institutions in the proposed program area.
Provide evidence that the proposed program is consistent with the relevant standards of the Rules of the Board of Regents and the Regulations of the Commissioner of Education.