New programs must be approved and registered by the New York State Education Department before they can be advertised or students solicited. For the following, submit a proposal summary to the Office of Academic Program Review.
Every program of study (curriculum) leading to a credit-bearing certificate, diploma or degree, or licensure in a profession.
For a curricular change, indicate the courses to be added/deleted with a brief rationale, and provide curricular outlines of the current program and the revised curriculum, indicating the changes. For any new course not described in the bulletin, provide a copy of the syllabus and list the name, qualifications and relevant experience of the faculty member who will teach the course. For any existing course that is changed from an elective to a requirement, include a course description.
If the proposed program change will result in a change in the program's student learning goals, submit a revised Student Learning Outcomes Assessment Plan (.doc). Columns I-IV to the Office of Academic Assessment at the same time that the program proposal is submitted to either the Graduate Commission or the Undergraduate Curriculum Advisory Committee. Columns V-VII are to be completed at an appropriate time after the changes have been implemented. If you have questions about outcomes assessment visit this website or contact Diana Karafin, Assistant Director of Assessment and Evaluation.
A cumulative change of one-third or more of the minimum credits required for the award (for example, a change of 20 or more credits in an associate degree program, 40 in a bachelor's program, 10 in a master's program).
Any change in a Ph.D. program.
A change in a program's focus or design.
Adding or eliminating an option or concentration.
Eliminating a requirement for program completion (for example, eliminating an internship requirement).
Altering the liberal arts and science content in a way that changes the degree classification (for example, from a B.A. to a B.S.).
A change in the location at which a complete program is offered. Include a description of the availability of courses, faculty, facilities, and support services. A master plan and/or charter amendment may be required. Please note that there are circumstances under which moving part of a program to a new location may require approval of the State Education Department. If changes to the current curriculum are also made, follow the instructions at the beginning of this section.
A change in the mode of delivery (for example, through contractual arrangement with an external entity, in another language, in an accelerated format, through distance learning). Include a description of the availability of courses and any change in faculty, resources, or support services. If changes to the current curriculum are also made, follow the instructions the beginning of this section. For distance education programs, answer the following questions: (1) Is the term length the same as the classroom program? (2) How much "instructional time" is required per week per credit for a distance course in this program (do not include time spent on activites that would be done outside "class time", such as research, writing assignments, or chat rooms)? (3) What proportion or percentage of the program will be offered in the distance education format? (4) What are the security arrangments to ensure that work is done by the registered student?
Any change in the courses required for a program as registered that leads to, or is proposed to lead to, teacher certification.
A program title change.
Discontinuance of a program. If there are students still enrolled, provide the Office of Academic Program Review (1) evidence of compliance with the Trustees’ policy that an appropriate faculty body be consulted prior to the termination of a program and (2) a list of all currently enrolled students, indicating the last possible date of program completion for each.
A change in award (degree title) to which a program leads (for example, from a B.A. to a B.S.).
A format change that may result in a change in the program's financial aid eligibility (for example, from day to evening, from weekday to weekend, from full-time to part-time).Include a description of the availability of courses and any change in faculty, resources, or support services. Show the sequencing and scheduling of courses in the program using the Program Scheduling Table. If changes to the current curriculum are also made, follow the instructions at the beginning of this section.
A proposal to change a non-licensure-qualifying program to one that is licensure-qualifying.
A proposal to offer two registered programs as a time-shortened dual degree program (for example, a B.S. and a 2-year M.S. combined as a five-year B.S./M.S.). Proposals should include a description of the purpose of the dual degree program, students to be served, an outline of the two separate curricula as stand-alone programs, an outline of the dual degree curriculum indicating credit savings and admissions standards.
A proposal to change a certificate, diploma, or advanced certificate program.
For the following, file a statement with the proposed changes (describing current status, intended changes, and reason for the changes) with the Office of Academic Program Review.
Discontinuance of a program in which no students are enrolled. Provide evidence of compliance with the Trustees’ policy that an appropriate faculty body be consulted prior to the termination of a program.
The following may require that we engage in additional processes, either amendment of the University's master plan or amendment of its charter. If that is the case, you will be notified by the Office of Academic Program Review of the additional steps and information that will be required.
Establishment of a new branch campus.
Change of location of an existing branch campus.
Establishment of the first program in certain disciplinary areas.
The usual timeframe is 1 - 3 months once the proposal has been submitted to the State Education Department. It can take longer if they have questions. Proposals in fields leading to professional licensure often take longer.
The following activities may trigger the need for approval from another state: the enrollment of state residents in a distance education program; having distance education faculty reside in another state; proctoring; marketing/advertising/recruiting; non-classroom experiences such as internships, field experience and practicums, and other activities. Click here for further information.