The Undergraduate Program Committee advises the Provost on proposals from colleges, schools, and portal campuses for new undergraduate majors and degree programs, as well as for cross-school minors. The Committee reviews all such program proposals to ensure that the University’s colleges, schools, and portal campuses with undergraduate components maintain comparable standards of work for the degrees; that units proposing new programs have consulted appropriate colleges, schools, and/or portal campuses; and that there is minimal curricular overlap between or among the units. At the request of the President and Chancellor and/or the Provost, or at its own discretion, the Committee may also formulate recommendations on other matters that relate to undergraduate education in the University.
The voting members of the Committee include at least:
The term of service for Committee members is three years, unless filling a vacancy; representatives from the Student Senators Council typically serve for one year. Terms are staggered, such that approximately one-third of the membership changes every year.
Fall Semester Meeting #1
Deadline for submission of proposals: Thursday, September 13, 2018
MEETING DATE/TIME: Thursday, September 27, 2018, 12:30-2:00 p.m.
Fall Semester Meeting #2
Deadline for submission of proposals: Monday, October 15, 2018
MEETING DATE/TIME: Monday, October 29, 2018, 10:00-11:30 a.m.
Fall Semester Meeting #3
Deadline for submission of proposals: Thursday, November 29, 2018
MEETING DATE/TIME: Thursday, December 13, 2018, 2:00-3:30 p.m.
Spring Semester Meeting #1
Deadline for submission of proposals: Thursday, January 31, 2019
MEETING DATE/TIME: Thursday, February 14, 2019, 1:00-2:30 p.m.
Spring Semester Meeting #2
Deadline for submission of proposals: Thursday, February 28, 2019
MEETING DATE/TIME: Thursday, March 14, 2019, 11:00am-12:30 p.m.
Spring Semester Meeting #3
Deadline for submission of proposals: Monday, April 22, 2019
MEETING DATE/TIME: Monday, May 6, 2019, 10:30 a.m.-12:00 p.m.
The following items are subject to formal review by the UPC:
I. Proposals for new undergraduate majors
II. Proposals for new undergraduate minors that include (or could include) courses from more than one school
III. Certain changes to registered undergraduate programs [New York-based programs only]
Effective fall 2018, the review process for new majors and minors consists of the following steps:
1. Memo of intent (NEW). For each program proposal that they anticipate submitting to the UPC, schools must prepare a memo of intent (1-2 pages) that includes the following:
a. the name of the proposed program and a brief description;
b. expected demand and enrollment goals; and
c. potential overlap and/or collaboration with existing programs at other schools.
The committee will discuss the memo of intent at a regular meeting and will provide guidance regarding the preparation of the full program proposal, as well as any necessary inter-school consultation. Since the goal of this exercise is to start the review process earlier, schools are asked to submit the memo by the proposal deadline of the meeting before the one at which the full proposal will be reviewed. (For example, a school wishing to have a program proposal reviewed at the UPC’s December 13, 2018 meeting should submit a memo of intent for discussion at the October 29 meeting. The submission deadline for that meeting is October 15.) Memos of intent should be sent via email to Ryan Poynter (Associate Vice Provost for Undergraduate Academic Affairs) at email@example.com.
The following types of program change requests must be submitted to the UPC for formal review (and approval by the Provost) before they are sent to NYSED:
The following types of program change requests will be shared with the UPC as point of information—unless the Vice Provost for Undergraduate Academic Affairs determines that a particular request may have an impact on another school. In such cases, proposals must go through the UPC's formal review process.
If formal review by the UPC is deemed necessary, then the program change request must be submitted to the committee using the relevant New York State forms, which are available on the website of the Office of Academic Program Review & Assessment. (Please see above the committee meeting schedule and submission deadlines.) Completed proposal forms should be sent via email to Ryan Poynter (Associate Vice Provost for Undergraduate Academic Affairs) at firstname.lastname@example.org.
Proposers (typically 1-2 faculty members from the sponsoring school/department) are invited to the meeting to give a 5-minute presentation, which is followed by Q&A with the committee. (This typically takes between 30 and 45 minutes.) There are four possible outcomes to the committee’s deliberations:
a. the program change request is recommended, with no conditions, for approval by the Provost;
b. the program change request is recommended, contingent upon certain revisions, which are communicated to the proposers;
c. the proposers are asked to make revisions and resubmit the proposal for further review at a future UPC meeting; or
d. the program change request is not recommended for approval.
Once the Provost has approved the program change request, the proposers will be notified about next steps.