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POLICY

Purchasing Policies and Procedures Manual

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This Policies and Procedures Manual has been prepared to provide information about the University’s purchasing requirements and Purchasing Services. Its various sections address the responsibilities of  the Requisitioner, the Procurement Officer, and the Recipient of purchased products and services.

The procedures also cover the use of i-Buy, Purchasing Card ($2500 limit) and Low Dollar Orders ($2500 limit), all decentralized systems for handling low-dollar purchases. i-Buy is an electronic marketplace that integrates with Purchasing Services’ e-Requisitioning System to provide an on-line shopping experience with selected NYU suppliers.

This Manual also provides information about the University’s and Administrative Services’
Environmental Purchasing Policy and Environmental Philosophy and Practices. For more information about the University’s sustainability initiatives, visit http://www.nyu.edu/about/sustainability/.

From time to time procedures will be added and/or deleted, and others updated. You should also refer to the University’s Business Expense Policy located on the Controller’s Division website at http://www.nyu.edu/financial.services/cdv/ for details of NYU’s standard finance policies.

If you are connected to NYU-NET or NYU Home (Work Tab), you can connect to the Purchasing
Services & Contract Administration home page located at www.nyu.edu/purchasing.services. The Purchasing Services home page offers quick access to information including i-Buy, NYU Purchasing Policies and Procedures, Who’s Who, Key Programs, Key Suppliers, Frequently Asked Questions and much more.

Purchasing Services & Contract Administration also publishes an electronic newsletter (Dollars &
Sense) that focuses on announcing new agreements, new procedures and other items of interest to the University Community. If you would like to visit the Purchasing Services & Contract Administration Office and/or need additional information on the policies and procedures described in this manual, please contact our office for an appointment.


ORGANIZATION OF POLICIES AND PROCEDURES MANUAL

Procedure No. P100 Purchasing Policy – General
Procedure No. P105 Purchasing Services Files & Log
Procedure No. P110 Purchase Requisitions
Procedure No. P120 Request for Bid
Procedure No. P130 Purchase Orders
Procedure No. P140 Change Orders
Procedure No. P150 i-Buy Orders
Procedure No. P160 Low Dollar Order
Procedure No. P165 Environmental Philosophy and Practices
Procedure No. P166 Environmental Purchasing Policy
Procedure No. P170 Purchasing Card
Procedure No. P180 University Business Travel
Procedure No. P190 Scholar Travel
Procedure No. P200 Receiving Shipments
Procedure No. P210 Advertising Media Policy
Procedure No. P220 Printing
Procedure No. P230 Emergency Procurement
Procedure No. P240 Supplier Performance or Product Complaints
Procedure No. P250 Supply Central Procedures
Procedure No. P260 Diversity Classifications  

 


About This Policy

Effective Date: May 01, 2013
Issuing Authority: Vice President for Administration
Responsible Officer: Assistant Vice President
Office Name: Purchasing and Supply Services

This Policies and Procedures Manual has been prepared to provide information about the University’s purchasing requirements and Purchasing Services. Its various sections address the responsibilities ofthe Requisitioner, the Procurement Officer, and the Recipient of purchased products and services.The procedures also cover the use of i-Buy, Purchasing Card ($2500 limit) and Low Dollar Orders ($2500 limit), all decentralized systems for handling low-dollar purchases. i-Buy is an electronic marketplace that integrates with Purchasing Services’ e-Requisitioning System to provide an on-line shopping experience with selected NYU suppliers.

This manual applies to all departments. 

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