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POLICY

Promotions and Transfers

Promotions and transfers provide employees with the opportunity to develop their skills and talents, which can contribute to career growth and advancement within the University. Supervisors are encouraged to consider internal candidates from within their own school or division, as well as other schools or divisions throughout the University.

The Office of Talent, Learning & Organizational Development posts new job openings each day (if applicable) and encourages qualified employees within the same department or different departments to view opportunities online. Additionally, the professional recruitment staff in the Office of Talent, Learning & Organizational Development is available to assist in focusing an employee’s job search to maximize his or her chances for success and to help the employee prepare for interviews. An employee can schedule a time to meet with a member of the Office of Talent, Learning and Organizational Development staff to discuss career-related matters. A supervisor or Human Resources Officer can refer an employee to the Office of Talent, Learning & Organizational Development.

For details regarding types of career progression and promotional opportunities available at NYU, including hiring salaries, promotions, role enhancements, and within band growth, please see Salary Adjustments. Please note that promotional increases outside of University guidelines require approval from the Compensation Office.

Who’s Eligible?

Once an employee has established a good performance record, he or she may seek a transfer to another job. Eligibility for promotions and transfers differs depending on whether an employee wants to move within the same school or division or to another school or division within the University.

  • Promotion within an employee’s school or division.

    An employee may apply to his or her Supervisor or Human Resources Officer at any time.
  • Promotion or transfer to another school or division.

    An employee is eligible to apply after completing 12 months of service in their present job. If the employee recently transferred from another school or division, he or she will be eligible for a promotion or transfer to another school or division after completing at least a year in the new position.

The Transfer Process

The transfer process works in the following way:

  • The employee checks the job postings to find job openings around the University.

    For more information, go to Apply for Jobs.
  • The hiring department interviews qualified candidates.

    The hiring department or HR Officer can contact the applicants directly to schedule interviews. The department must interview all Office and Clerical (Local 3882) and Laboratory and Technical (Local 3882) staff who applied during the five-day job posting period and are determined to be minimally qualified (before external applicants are interviewed). For more information, see Notice to Office and Technical Employees Covered by the Collective Bargaining Agreement with Local 3882 Regarding Job Postings and Transfers (below).
  • The employee informs his or her supervisor.

    If, after an initial interview, there is mutual interest between the hiring department and employee, the employee must inform the current supervisor that he or she is a candidate, so that the hiring department can check references. A final offer cannot be made until the hiring department has checked references with the current supervisor.
  • The hiring department checks references for all final candidates.

    If there is mutual interest after the initial interview, the prospective supervisor must contact the employee’s current supervisor for a performance reference before the employee may be offered the job. The HR Officer for the hiring unit must contact the employee’s current HR Officer for a performance reference, as well.

  • The hiring department seeks approval from the Office of Talent, Learning & Organizational Developemnt to make the job offer.

    After interviewing candidates and checking references, the hiring department determines the appropriate finalist, places all candidates in final status in the requisition, then seeks approval to hire from the Office of Talent, Learning & Organizational Development. Once the offer has been made, all other applicants must be notified by the hiring unit that the position has been filled.

Giving Notice

If the employee accepts the offer, he or she needs to give the required notice listed below. The employee’s current and future supervisors may jointly agree to a longer or shorter notice period.

Group
Notice Period
Administrators and Professionals Four weeks
Office and Clerical and Laboratory and Technical Staff Two weeks
Service and Security Staff Two weeks

Seniority and Benefits

An employee who transfers to another department retains his or her seniority, based on his or her original date of hire. The department to which the employee transfers becomes responsible for unused and authorized vacation days which may be due to the employee.

Salary Policies for Transfer and Promotion

For information on hiring salaries, promotions, role enhancements, and within band growth, contact the Compensation Office. Please note that promotional increases outside of University guidelines require approval from the Compensation Office.

Notice to Office and Clerical and Laboratory and Technical Employees Covered by the Collective Bargaining Agreement with Local 3882 Regarding Job Postings and Transfers:

Notice of all regular bargaining unit job vacancies shall be posted for five working days before the job is filled on a regular basis and will include job title, grade, location, and a brief description of the job duties including qualifications and necessary skills. Employees who make application during this five-day period and are qualified will be interviewed for the vacancy first, but the University may then consider candidates from outside the bargaining unit or the University as well. A transfer application must be received by the close of business on the fifth working day after the notice has been posted, including the date the notice is posted. Employees who make application during this five-day period will be responded to in writing by the end of the following week. This response will include that the application for transfer has been received and that either

  1. A representative of the hiring department will call to schedule an interview or
  2. The applicant is not qualified for the position for which s/he has applied. Applicants for a position will be notified when the position is filled.
  3. Employees may make no more than 5 applications for transfer per week. This limit does not apply to employees who are on lay off or who have been notified that they will be laid off.

About This Policy

Effective Date: April 04, 2011
Issuing Authority: Office of Human Resources
Responsible Officer: Vice President
Office Name: Human Resources

Administrator and Professional, Office and Clerical (Local 3882), Laboratory and Technical (Local 3882), and Service Staff (Local 1, Local 810, and Non-Union) employees.

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