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POLICY

Sick Days

Paid sick days are granted to regular employees in order to insure continuity of income when the employee is absent due to illness and/or verifiable disability, including maternity disability.

Administrators and Professionals and Professional Research Staff

Eligibility
Paid sick days are granted to regular employees in order to insure continuity of income when the employee is absent due to verifiable disability, including maternity disability. Each year, you may use up to six days of your paid sick time when necessary for the care of your sick child or the child of your registered domestic partner. Three of these six days may also be used when necessary to care for a sick spouse, registered domestic partner, parent, sibling, parent-in-law, grandchild or grandparent. Waiting periods and allowances are described below.

The University administers paid sick days based on the employee's anniversary year.

Note: If the absence is due to injury on the job, see Workers’ Compensation.

Full-Time Employees
New Hires: If you are a regular, full-time employee and began work on or before the 15th day of the month, you will receive credit for one paid sick day at the end of that month. Sick days thereafter are accrued at the rate of one day per completed full calendar month of service, until you have worked at the University for one full year.

After One or More Years of Employment: The number of paid sick days available to you increases with the length of employment, as shown below.

Paid sick days are not cumulative from year to year. Sick days do not accrue when you are not actively at work (see also Conditions Applicable to Sick Days below).

Completed Years Of Continuous NYU Employment: Maximum Paid Sick Time In One 12-Month Period

Less than 1 year: Earn 1 day per month up to 12 days

1 year: 20 days

2 to 4 years: 40 days

5 to 7 years: 60 days

8 to 9 years: 80 days

10 or more years: 120 days

How to calculate sick days available at the beginning of an illness after 1 year of employment, based on the employee's anniversary year:

1. Determine the maximum allowance based on the preceding chart.
2. Subtract from this maximum the number of sick days used in the 12 months prior to the onset of the current illness.

Part-Time Employees
If you are a regular employee who works part-time, you are entitled to a pro-rated sick leave based on the number of hours you are scheduled to work each week. (Eligibility for sick days follows the same guidelines as for full-time employees, as described above.) Use the formula below to determine the number of paid sick hours available to a part-time employee.

  1. Multiply by seven the number of sick days to which you would be entitled if you worked full-time. This converts days to hours.
  2. Divide the number of hours you work each week by 35 (a full time week) to determine what fraction of a full-time week you work. 
  3. Multiply the answer from step 1 by the answer from step 2 to determine the maximum number of sick hours currently available.

Example: Assume you have 2 years of service and work 25 hours per week

  1. 7 X 40 sick days = 280 hours
  2. 25 / 35 = .7142
  3. 280 * .7142 = 200 hours

Conditions Applicable to Sick Days

  1. You must notify your supervisor (or someone designated by your supervisor) early in the workday whenever you will be out because of illness or disability.
  2. Sick pay will be given only for days already earned.
  3. Sick days may be used only for absence due to illness or disability. Your supervisor may require medical verification for any absence.
  4. Sick days may not be used during a vacation. 
  5. Vacation days may not be used while on an approved leave of absence due to illness or for any FMLA-covered absence.
  6. If a holiday occurs while you are receiving paid sick days, you will be paid for the holiday in place of a sick day.
  7. If your illness/disability has lasted four (4) or more consecutive work days, contact Liberty Mutual at 888-339-6830. Note: if the disability is work-related, see Workers’ Compensation. If your illness leave is subject to the provisions of the Family and Medical Leave Act (FMLA), contact Liberty Mutual at 888-339-6830 to request a leave certification. If you are a member of the Faculty, contact your Human Resources Officer for more information.
  8. An employee may be disciplined or dismissed for abuse of the sick leave benefit or excessive loss of time.

For Office and Clerical and Laboratory and Technical staff, refer to the Local 3882 Collective Bargaining Agreement.

For Service Staff (Local 1, Local 810), refer to the appropriate contract for paid sick days and disability pay. For Non-Union Service Staff, please contact the Employee Relations Office


About This Policy

Effective Date: September 01, 2009
Issuing Authority: Office of Executive Vice President
Responsible Officer: Vice President for Human Resources
Office Name: Human Resources

Administrators and Professionals and Professional Research Staff.

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