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Job Applications

The definition of an applicant at NYU is as follows:

  1. The individual submits an expression of interest in employment for a particular position;
  2. The employer considers the individual for a particular position;
  3. The individual’s expression of interest indicates that the individual possesses the basic qualifications for the position; and
  4. The individual, at no point in the employer’s selection process prior to receiving an offer of employment, removes him or herself from consideration.

Completing job application prior to hire:

It is University policy that the applicant must sign a completed job application. An application is considered complete only if there is a full response in all required fields.

If you have any questions about the procedures outlined above, please contact NYU PeopleLink at 212-992-LINK (5465) or

Job application retention:

1. While the U.S. Department of Labor's Office of Federal Contract Compliance Programs (OFCCP) requires retention of applications for two years, the University requires a minimum of three years.

2. All electronic applications are maintained in iCIMS. The Office of Talent, Learning and Organizational Development will retain them for a minimum of four years.

About This Policy

Effective Date: April 01, 2000
Issuing Authority: Office of Human Resources
Responsible Officer: Vice President
Office Name: Human Resources

Administrator and Professional, Office and Clerical (Local 3882), Laboratory and Technical (Local 3882), and Service Staff (Local 1, Local 810, and Non-Union) employees.

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