Policy

Faculty and Administrators on a Short-Term Global Assignment Policy


Please Click Here for PDF Version of the Policy

It is the Policy of New York University (“the University” or “NYU”) that the University seeks to have its affairs conducted consistent with applicable laws and regulations, ethical norms, and accepted best practices. The University’s global assignment policies are grounded in the principles of commitment to employee safety and health/welfare, and of compliance with local laws and regulations.

Purpose of this Policy

NYU is a Global Network University that operates in an expanding global environment. The purpose of this Policy is to define the principles, procedures, compensation and other benefits applicable to Faculty and Administrators who accept global assignments covered by this policy.

Scope of this Policy

This Policy applies to all Faculty and Administrators who accept assignments away from their home country to work at an NYU degree granting campus for a period of over 7 weeks, but less than 12 months.¹

The Policy is intended to apply to Faculty and Administrators who are asked by the University to work at an NYU degree granting campus. For purposes of this Policy, home country refers to the point of work origin of the Faculty or Administrator and not to their country of citizenship or nationality.

¹ It is the University’s policy to assist the Faculty and/or Administrator during the agreed upon length of assignment.  If the Faculty or Administrator decides to arrive earlier or stay longer in the host location beyond the agreed upon time for reasons unrelated to the assignment, then costs associated with the additional time will be the Faculty or Administrator’s responsibility.  For example, if an appointment is for an academic year, the University may provide a per diem or living allowance for the academic year only.

Procedures for Implementation

Below is a list of contents of this policy.  Please view the entirity of this policy by clicking on the above PDF link.

                                                List of Contents

INTRODUCTION……………………………………………………………...…….........3
1. Policy Interpretation and Revision………………………………………………... 3
     Application Outside of the United States………………………………… 3
     Family………………………………………………….………… ……… 4
     Dual Career Couples: Both Employed by NYU…………………………...4
     Dual Career Couples: One Employed by NYU…………………………....4
     Currency…………………………………………………….……………. 4
     Reimbursement…………………………………………………………… 5
     Policy Exceptions………………………………………………………… 5
2. Assignment Letter………………………………………………………………… 5

COMPENSATION OVERVIEW………………………………………………….…….. 5
3. Objectives………………………………………………………………….……… 5
4. Base Compensation………………………………………………………………... 6
      Base Salary……………………………………………………………….. 6
5. Employee Benefit Plans……………………………………………….………………… 6
     Medical Insurance………………………………………………………… 6
     Retirement Plans…………………………………………………….……. 6

PREPARATION FOR GLOBAL ASSIGNMENT AND RELOCATION PHASE…………………………………………………………………………………….. 6
6. Pre-Assignment Orientation………………………………….…………………… 6
7. Medical Examination/Immunizations…………………………………………….. 6
8. Travel/Visa Documents………………………………….………………………... 7
9. Tax Orientations…………………………………………………………………... 7
10. Cultural Orientation……………………………………………………………….. 7
11. Shipment of Personal Belongings……………..……………………………......... 7
12. Home-Country Housing………………………………………………………….... 7
13. Temporary Living………………………………….……………………………… 8
14. Miscellaneous Relocation Allowance……………………………………………....8
15. Travel to/from the Assignment………………………………………………….......8
16. Destination services…………………………………………………………………9

ON ASSIGNMENT PHASE……………………………………………………………….9
17. Per Diem/Cost-of-Living……………………………………...…………………….9
18. Host-Country Housing………………………………………………………..........10
19. Host-Country Transportation………………………………………………………11
20. Children’s Educational Assistance…………………………………………….......11
21. Tax Return Preparation Assistance / Tax Protection Policy…………………........12
22. Administrator Vacation, Public Holidays, and Working Schedule……….……….12

END OF ASSIGNMENT………………………………………………………................12
23. Repatriation…………………………………………………………………...…...12
24. Assignment Extension…………………………………………………………......12
25. Sequential Assignment………………………………………………………….....12
26. Resignation and Termination…………………………………………….……......13

POLICY DEFINITIONS…………………………………………………………………..13
APPENDICES
A. Shipment of Personal Belongings Exclusions….....................................................16
B. Cost of Living Allowance (COLA)…………….………………………………….18


Notes
top
  1. Dates of official enactment and amendments: Aug 9, 2016
  2. History: blank
  3. Cross References: blank