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POLICY

Faculty and Administrators on a Short-Term Global Assignment Policy

Please Click Here for PDF Version of the Policy

It is the Policy of New York University (“the University” or “NYU”) that the University seeks to have its affairs conducted consistent with applicable laws and regulations, ethical norms, and accepted best practices. The University’s global assignment policies are grounded in the principles of commitment to employee safety and health/welfare, and of compliance with local laws and regulations.

Purpose of this Policy

NYU is a Global Network University that operates in an expanding global environment. The purpose of this Policy is to define the principles, procedures, compensation and other benefits applicable to Faculty and Administrators who accept global assignments covered by this policy.

Scope of this Policy

This Policy applies to all Faculty and Administrators who accept assignments away from their home country to work at an NYU degree granting campus for a period of over 7 weeks, but less than 12 months.¹

The Policy is intended to apply to Faculty and Administrators who are asked by the University to work at an NYU degree granting campus. For purposes of this Policy, home country refers to the point of work origin of the Faculty or Administrator and not to their country of citizenship or nationality.

¹ It is the University’s policy to assist the Faculty and/or Administrator during the agreed upon length of assignment.  If the Faculty or Administrator decides to arrive earlier or stay longer in the host location beyond the agreed upon time for reasons unrelated to the assignment, then costs associated with the additional time will be the Faculty or Administrator’s responsibility.  For example, if an appointment is for an academic year, the University may provide a per diem or living allowance for the academic year only.

Procedures for Implementation

Below is a list of contents of this policy.  Please view the entirity of this policy by clicking on the above PDF link.

                                                List of Contents

INTRODUCTION……………………………………………………………...…….........3
1. Policy Interpretation and Revision………………………………………………... 3
     Application Outside of the United States………………………………… 3
     Family………………………………………………….………… ……… 4
     Dual Career Couples: Both Employed by NYU…………………………...4
     Dual Career Couples: One Employed by NYU…………………………....4
     Currency…………………………………………………….……………. 4
     Reimbursement…………………………………………………………… 5
     Policy Exceptions………………………………………………………… 5
2. Assignment Letter………………………………………………………………… 5

COMPENSATION OVERVIEW………………………………………………….…….. 5
3. Objectives………………………………………………………………….……… 5
4. Base Compensation………………………………………………………………... 6
      Base Salary……………………………………………………………….. 6
5. Employee Benefit Plans……………………………………………….………………… 6
     Medical Insurance………………………………………………………… 6
     Retirement Plans…………………………………………………….……. 6

PREPARATION FOR GLOBAL ASSIGNMENT AND RELOCATION PHASE…………………………………………………………………………………….. 6
6. Pre-Assignment Orientation………………………………….…………………… 6
7. Medical Examination/Immunizations…………………………………………….. 6
8. Travel/Visa Documents………………………………….………………………... 7
9. Tax Orientations…………………………………………………………………... 7
10. Cultural Orientation……………………………………………………………….. 7
11. Shipment of Personal Belongings……………..……………………………......... 7
12. Home-Country Housing………………………………………………………….... 7
13. Temporary Living………………………………….……………………………… 8
14. Miscellaneous Relocation Allowance……………………………………………....8
15. Travel to/from the Assignment………………………………………………….......8
16. Destination services…………………………………………………………………9

ON ASSIGNMENT PHASE……………………………………………………………….9
17. Per Diem/Cost-of-Living……………………………………...…………………….9
18. Host-Country Housing………………………………………………………..........10
19. Host-Country Transportation………………………………………………………11
20. Children’s Educational Assistance…………………………………………….......11
21. Tax Return Preparation Assistance / Tax Protection Policy…………………........12
22. Administrator Vacation, Public Holidays, and Working Schedule……….……….12

END OF ASSIGNMENT………………………………………………………................12
23. Repatriation…………………………………………………………………...…...12
24. Assignment Extension…………………………………………………………......12
25. Sequential Assignment………………………………………………………….....12
26. Resignation and Termination…………………………………………….……......13

POLICY DEFINITIONS…………………………………………………………………..13
APPENDICES
A. Shipment of Personal Belongings Exclusions….....................................................16
B. Cost of Living Allowance (COLA)…………….………………………………….18

Notes
  1. Dates of official enactment and amendments:
  2. History: blank
  3. Cross References: blank

About This Policy

Effective Date: May 01, 2012
Supersedes: N/A
Issuing Authority: Executive Vice President of Operations
Responsible Officer: Senior Vice President for Human Resources and Global Support

Assignment-Related Benefits:  A general term covering all elements of remuneration provided in connection with a temporary transfer across national borders.

Cost-of-Living-Allowance (COLA):  A differential payment to the Faculty or Administrator to address differences in purchasing power between home and host countries.  It is usually derived by applying a cost-of-living index to a Faculty’s or Administrator’s home country Spendable Income. Please note: A Faculty on a short-term assignment will receive a COLA or per diem (defined below), but not both.

Cultural Orientation:  Education in the customs, practices and/or languages of the host country for the Faculty/Administrator and/or accompanying qualifying family to familiarize them with the new environment in which they will live and work during the global assignment most often provided by a third-party vendor.

Destination Services:  Assistance provided to the Faculty or Administrator and qualifying family upon arrival in the host country to help them settle into their new surroundings.  Usually includes assistance in finding a residence, arranging schooling for dependent children, and guidance regarding shopping, transportation and drivers’ licenses. Most often provided by a third-party vendor.

Home Country:  The location where the Faculty or Administrator worked prior to the global assignment, and to where it is intended he/she will repatriate at the end of the assignment(s). The home country may or may not be the Faculty or Administrator’s country of citizenship or residence.

Host country:  Location across national borders to which the Faculty or Administrator is temporarily sent to work from the home country.

Per Diem:  A cash payment to the Faculty or Administrator to cover certain temporary living expenses, usually meals and incidental expenses, expressed as a daily rate.  Please note: A Faculty on a short-term assignment will receive a COLA (defined above) or per diem, but not both.

Pre-Assignment/Pre-Departure:  The period of time after a candidate for assignment has been identified, but prior to his/her departure from the home country

Miscellaneous Relocation Allowance:  A lump sum cash payment to the Faculty or Administrator to cover the cost of incidental expenses not specifically covered by other aspects of the University’s Short-Term Global Assignment Policy.

Repatriation:  The return of the Faculty or Administrator to the home country at the completion of the assignment.

Short-Term Assignment:  A temporary transfer across national borders that is greater than 7 weeks but less than 12 months (e.g., an academic semester). 

Spendable income:    The portion of base salary that is normally devoted to the purchase of goods and services (e.g. food, clothing, entertainment, medical care). This amount is not a fixed percentage of base salary; rather, it varies according to nationality, income level, and family size. Home spendable is what one would spend in the home country. Host spendable refers to what one would need to spend in the host country.

Tax Orientations:  A meeting or discussion between the Faculty or Administrator and a tax service professional to discuss the income and social tax implications of the assignment for both the home county and the host country.

Tax Preparation:  Services of a tax professional to prepare the Faculty/Administrator’s home country and/or host country tax returns.

Tax Protection/Protect:  A compensation methodology for calculating the Faculty’s or Administrator’s share of their worldwide tax burden by attempting to ensure that the employee is financially “no worse off” than he/she would have been had the assignment not taken place.  

Temporary Living:  The period of time between the Faculty or Administrator leaving permanent accommodation in the home country and moving into permanent accommodation in the host country, which is limited to 30 days under the NYU Short-term Global Assignment Policy.

Faculty and Administrators on Global Assignments Policy

Faculty Housing Policy

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