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Rules and Bylaws

Representation on Faculty Senators Council

Number of Senators

  • The Faculty Senators Council consists of not more than thirty-six members (thirty-eight in the academic year ending in 2015 and thirty-seven in the academic year ending in 2016) of the Tenured/Tenure Track Faculty elected by the voting members of the several faculties of the University in the manner prescribed by the rules adopted by the Council for its own governance and consistent with these Bylaws; and with the two current representatives who were appointed at large being permitted to complete their terms, which end respectively at the end of the 2015 and 2016 academic years.
Distribution
  • The thirty-six elected representatives will be selected as follows: one from the Division of the Libraries of the University; six from the School of Medicine; and twenty-nine apportioned among the colleges, schools, and the Abu Dhabi and Shanghai portal campuses by the method of equal proportions with the proviso that each college and school and each of the two portal campuses will be entitled to at least one elected Senator. Each year, the University Secretary and General Counsel will provide to the Tenured/Tenure Track Faculty Senators Council and the dean of each college and school and the vice chancellor of each of the two portal campuses the number of faculty members assigned to each for the purpose of Senate elections and will at the same time state the number of Tenured/Tenure Track Faculty Senator Council Senators to which each is entitled.
Eligibility
  • For the purposes of the election of professorial representatives, any professor who is a member of more than one faculty is assigned by the President to one faculty only, and a professor, otherwise eligible to vote, who is not formally attached to a faculty is assigned by the President to one of the faculties of the University.  Any professor who holds an administrative office and whose administrative responsibilities encompass a school, the Division of Libraries, or the University is not for election to the Faculty Senators Council.  A Faculty Senator whose term has expired is eligible for reelection.  Final determination of eligibility for membership rests with the extant Faculty Senators Council.
Time of Elections (updated 12/12/13)
  • In order to best assure the effective operation of the Faculty Senators Council, all elections for
    members of the Faculty Senators Council should be held prior to the University Commencement in May. The name of each representative to the Senate should be transmitted to the Secretary of the Senate within five days of the University Commencement in May.

Term of Office
  • Each representative serves for a term of three years, from September 1 of the first year until August 31 of the third year, inclusive.  The membership of the Faculty Senators Council is divided into three groups, serving in staggered three-year terms, in order to provide continuity. 
Nomination and Election of Faculty Senators
  • Nominations may be made and elections may be held in any manner adopted by the tenured and tenure-track professorial members of the faculty of each school, provided that there is reasonable opportunity for the presentation of at least three nominees for each Senatorial position (whenever possible), that reasonable notice of the nominations and the election is given to the members of the faculty, and that the nominating and electoral process is conducted by secret ballot, by the faculty free from interference by School or University administrators. These administrators include but are not limited to those represented on the Deans Council and Administrative Management Council, and officers of the University as described in the NYU Bylaws.
  • Alternatively, if the voting professorial members of the faculty of any School fail to adopt nominating and electoral procedures as provided in subsection (a), the nomination and election of Senators shall be conducted in the following manner. The School’s faculty shall appoint a nominating committee to present at least three names for each Senatorial position, whenever applicable, to the voting professorial members of their faculty by mail at least one week before an election. The notice calling the meeting at which an election is to take place shall specify that the election is among the purposes of the meeting. At such a meeting, nominations may be made from the floor. The meeting shall be held before university commencement in May of the final year of the three-year term of the representative(s) then in office. This entire process shall be conducted by secret ballot, and by the faculty free from interference by School or University administrators, as specified above.
  • Each school’s procedures shall be published on the FSC website so that members of each school can know and monitor them. Whenever applicable, these should include who solicits nominations, when and how; how nominees are validated as eligible; whether biographies of nominees are provided; who conducts the election and counts the votes, including when and how; and who reports results to the Coordinator of the Faculty Senators Council.
  • On a considered belief that either a School has failed to adhere to the procedures adopted by its voting professorial members as provided in subsection (a) or, if no procedures were adopted, a School has failed to adhere to the procedures as described in subsection (b), a detailed written complaint, signed by no fewer than three voting professorial members or 50% (whichever is smaller) of the respective School, may be filed with the Coordinator of the Faculty Senators Council. Such complaint will be investigated by the Governance Committee in consultation with the Executive Committee. The full Faculty Senators Council will determine an appropriate remedy, which may include the requirement of a new election. In no event, however, will any Senator elected under procedures challenged herein be unseated during the pendency of the complaint and the seating of a replacement Senator, should that prove necessary. Until the challenge is settled, the replacement Senator shall not be seated.
 

Alternates and Vacancies

  •  Each faculty elects an alternate representative for each Senator who will serve if the elected representative is unable to attend a meeting of the Faculty Senators Council.  If it is known that a representative is unable to serve for three consecutive months during one academic year, the nominating committee authorized to present names for election will decide whether the alternate should serve as a replacement for the period of such absence, or for the remainder of the unexpired term, or only until the vacancy can be filled at the next regular election of members.
  • In cases where an alternate is representing or replacing a Senator he/she shall have full voting privileges.
  • Alternate Senators are encouraged to attend occasional meetings of the Faculty Senators Council in a non-voting capacity and to attend occasional Senate meetings as guests of their Senators in order to acquaint themselves with the operation of these bodies. 
  • If they have particular interest or expertise, alternate Senators may be asked to serve on committees, with the right to vote on committee matters should that be required.  However, alternates should generally not be asked to serve as committee chairs unless they are in an extended period of active service.
  • A faculty failing to elect a representative to fill a vacancy shall be without such representative until one is elected in accordance with these rules.
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